What We Automate
Every automation here was designed by studying how real trades businesses operate. No fluff, no generic tech. Just practical AI that saves you time and money.
Quoting is the number one time killer for tradies. Most spend 3 to 5 hours a week writing quotes manually. AI changes that completely.
Using your existing rate cards and pricing data, AI generates professional, branded quotes in minutes. Input the job details on your phone, and a polished PDF lands in the customer's inbox before you have left the site.
85%
faster quote delivery
35%
higher quote acceptance rate
5 hrs
saved per week on quoting alone
Route Optimisation
AI plans the most efficient route between jobs, saving fuel and drive time
Customer Notifications
Automatic SMS reminders and "tradie is on the way" updates
Team Dispatch
Assign jobs to the right team member based on skills, location and availability
Rescheduling
Customers can reschedule via SMS link without calling the office
AI scheduling does not just put jobs on a calendar. It considers your team's location, skills, travel time and urgency to create the most efficient schedule possible.
Customers get automatic SMS confirmations and reminders. If a job runs late, the system can notify the next customer and adjust. No more "where is the tradie?" phone calls to your office.
For teams with multiple tradies, AI dispatches the right person based on proximity and skill set. A hot water emergency goes to the nearest plumber. A switchboard upgrade goes to the qualified sparky.
The average Australian tradie has $15,000 to $30,000 in outstanding invoices at any given time. Most of that is simply because nobody has time to chase payments.
AI solves this by generating invoices the moment a job is marked complete, sending them instantly and following up automatically at 7, 14 and 30 days. The reminders are professional and polite but persistent.
The result? Faster payments, better cash flow and no more awkward conversations about overdue bills. Your AI does the chasing so you do not have to.
12 days
faster average payment time
90%
reduction in manual follow-ups
$8k+
recovered monthly from faster collections
24/7 Call Answering
Never miss a lead again, even at 9pm or on weekends
Lead Qualification
AI asks the right questions to determine job type, urgency and location
Callback Scheduling
Books a callback at a time that suits both you and the customer
Emergency Routing
Urgent calls (burst pipe, power outage) get escalated immediately
Research shows that 62% of calls to trades businesses go unanswered during work hours because the tradie is on a job. Each missed call is a potential customer going to a competitor.
An AI phone agent answers every call, qualifies the lead, takes the details and books a callback. It sounds natural, handles common questions about pricing and availability, and sends you a summary via SMS.
For after-hours calls, it can distinguish between emergencies (which get escalated) and standard enquiries (which get queued for the next business day). Your customers feel looked after, and you capture every lead.
Get a free consultation with Flowtivity. They will map your current admin processes and show you exactly what can be automated.
Book a Free Consultation